Important Winter/Spring Quarter 2008 Dates/Deadlines

If any of these deadlines apply to you, be sure to mark your calendar, carefully read the full 2004-07 Agreement text referenced in parenthesis, and call FA if you have a question. Either campus conciliator can help you –– Jen Myhre at De Anza (408.864.8560), or Kim Wolterbeek at Foothill (650.949.7316) — or call the FA Office manager Susanne Elwell (650.949.7544).

Remember that these are deadlines; if you miss one, even by a single day, you may lose significant benefits or have to wait a full year before you become eligible again.

WINTER QUARTER 2008
Jan. 4: Part-time faculty submit completion of requirements documentation for column change starting the Winter Quarter to campus Personnel Office (Appendix B.1,C, E, G).

Jan. 11: Qualified part-time faculty submit Intent to Participate form (included with Notice of Acceptance of Assignment letter) to division dean for the Office Hours Program in Winter Quarter (7.15, Appendix S2).

Jan. 15: Article 18 faculty have met with the appropriate administrator to determine their reduced contract schedule for the following academic year (18.8.1).

Jan. 15: Article 19 faculty submit annual Early Retirement Service Plan for the following academic year, signed by the appropriate Vice President, to District Human Resources for second and subsequent years of participation (19.6.2.2). See 19.6.1 for initial year of participation.

Feb. 4: Professional Development Leave Committee makes recommendations to the Board (17.12.3).

Mar. 3: Full-time faculty submit written request for Article 18 pre-retirement reduction in contract to college president (18.8.2). Note: The Agreement cites March 1 for this deadline; however, because this date falls on a Saturday, the deadline for this year is Monday, March 3.

Mar. 7: Part-time faculty file intention to change salary column starting in the Spring Quarter with campus Personnel Office (Appendix B.1, C, E, G).

Mar. 15: Board notification to probationary faculty whose contracts will not be renewed (California Ed. Code).

Apr. 1: Faculty submit written request to return to full-time employment from Article 18 pre-retirement reduction in contract status (18.4).

Apr. 4: Part-time faculty submit completion of requirements documentation for column change starting in Spring Quarter to campus Personnel Office (Appendix B.1, C, E, G).

SPRING QUARTER 2008
Apr. 11: Qualified part-time faculty submit Intent to Participate form (included with Notice of Acceptance of Assignment letter) to division dean for the Office Hours Program in Spring Quarter (7.15, Appendix S2).

Apr. 30: Open enrollment ends for full-time faculty to make changes in medical benefit coverage— window is open April 7-30 (22). The changes are effective July 1, 2008 and will be applicable for a twelve month period ending June 30, 2009.

Apr. 30: Open enrollment ends for pre-tax dollar Flexible Benefits Spending Account Plan, such as child care spending accounts; window is open April 7-30 (22).

June 2: Professional Achievement Award applicants submit Professional Growth Activities to campus Personnel Office (38.3). Note: The Agreement cites June 1 for this deadline; however, because this date falls on a Sunday, the deadline for this year is Monday, June 2.

June 2: Full-time faculty– including probationary faculty– submit Professional Growth Activities to campus Personnel Office for salary step advancement (Appendix A, B). Note: The Agreement cites June 1 for this deadline; however, because this date falls on a Sunday, the deadline for this year is Monday, June 2.

June 27: Full-time faculty file intent to change salary column for the next academic year with campus Personnel Office (Appendix A, B).

June 27: Full-time faculty submit written requests for campus transfers to HR Vice Chancellor (13.2).

July 1: Professional Achievement Award applicants submit completed application to division dean (38.2.1, 38.3).

Aug. 18: Part-time faculty file intention to change salary column starting in the Fall Quarter with campus Personnel Office (Appendix B.1, C, E, G).

Sep. 15: Full-time faculty submit completion of requirements documentation for salary column change in academic year 2008-09 to campus Personnel Office (Appendix A, B).

Sep. 17: Part-time faculty submit completion of requirements documentation for column change in the Fall Quarter (next academic year) to campus Personnel Office (Appendix B.1, C, E, G).